PRIVACY POLICY

Effective Date: July 28, 2026
Last Updated: July 28, 2026

1. Introduction

MTPproperties, Inc. (“MTPproperties,” “Company,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly.

This Privacy Policy explains how we collect, use, retain, disclose, and protect personal information when you:

Visit www.MTPproperties.com or another website operated by us;

Communicate with us by telephone, email, text message, social media, mail, or in person;

Request information about buying, selling, leasing, or managing real estate;

Engage us for real estate brokerage or property-management services;

Apply to rent or occupy a property that we manage;

Become a tenant, occupant, property owner, client, customer, contractor, vendor, or other business contact; or

Otherwise interact with MTPproperties, Inc.

This policy applies to information collected online and offline. It does not replace disclosures, authorizations, notices, or agreements provided in connection with a particular real estate transaction, rental application, tenant screening, property-management relationship, or other service.

2. Personal Information We May Collect

The information we collect depends on how you interact with us.

A. Identification and contact information

We may collect:

Name;

Mailing, residential, and previous addresses;

Email address;

Telephone number;

Signature;

Other information used to identify or communicate with you.

B. Real estate and property information

We may collect information concerning:

Properties owned, purchased, sold, rented, managed, or considered;

Photographs, videos, floor plans, and property-access information;

Homeowners’ association information;

Utility, insurance, and accounting information;

Offers, negotiations, contracts, disclosures, and closing information; and

Communications relating to a property or transaction.

C. Rental application and tenant information

When permitted by law and reasonably necessary, we may collect:

Rental and residential history;

Employment, income, and financial qualification information;

References;

Identification and contact information for proposed occupants;

Pet or assistance-animal information;

Vehicle information;

Consumer-report and tenant-screening information;

Credit, criminal, eviction, and public-record information when legally permitted;

Lease, rent, deposit, payment, inspection, maintenance, and occupancy records;

Accommodation or modification requests; and

Information needed to administer or enforce a rental agreement.

We do not intentionally request information regarding legally protected characteristics unless it is required or permitted by law, voluntarily provided, or reasonably necessary to process a lawful accommodation or modification request.

D. Financial and payment information

We may collect:

Payment history;

Rent, deposit, fee, invoice, and owner-disbursement records;

Tax-identification information when required;

Billing addresses; and

Information needed to process, document, reconcile, or refund payments.

Payment-card information may be collected and processed directly by a third-party payment processor rather than stored by MTPproperties, Inc.

E. Communications and service records

We may collect:

Emails, text messages, letters, forms, and other correspondence;

Telephone-call information;

Maintenance and service requests;

Complaints, questions, and feedback;

Appointment and showing information;

Records of notices and document delivery; and

Information submitted through website forms, portals, or social media.

F. Website and technical information

When you use our website or electronic services, we or our service providers may automatically collect:

Internet Protocol address;

Browser and device type;

Operating system;

Approximate location derived from an IP address;

Referring and exit pages;

Cookie identifiers;

G. Vendor, contractor, and professional information

We may collect business contact information, licensing information, insurance information, tax forms, service records, invoices, payment information, and information necessary to evaluate or administer a vendor or contractor relationship.

H. Sensitive information

Depending on the relationship and service involved, we may process information considered sensitive under applicable law, including:

Government identification numbers;

Financial-account information;

Precise location information;

Information related to disability or an accommodation request;

Citizenship or immigration information when legally required;

Biometric information if used by an authorized access-control provider; and

Information about children or other occupants.

We collect and process sensitive information only when reasonably necessary, legally permitted, or with required consent.

3. Sources of Information

We may obtain personal information:

Directly from you;

From a joint applicant, co-tenant, occupant, property owner, client, representative, or authorized agent;

From real estate professionals, escrow companies, title companies, lenders, inspectors, appraisers, attorneys, accountants, and transaction participants;

From tenant-screening and consumer-reporting agencies;

From employers, landlords, references, and service providers;

From government agencies and public records;

From Multiple Listing Services and real estate databases;

From homeowners’ associations and utility providers;

From contractors, vendors, and property-service providers;

From cookies, analytics tools, and similar technology; and

From other sources authorized or permitted by law.

4. How We Use Personal Information

We may use personal information to:

Respond to inquiries and provide requested information;

Provide real estate brokerage and property-management services;

Represent buyers, sellers, landlords, and other clients;

Market, advertise, show, lease, sell, purchase, and manage properties;

Review rental applications and verify applicant qualifications;

Obtain legally authorized consumer or tenant-screening reports;

Prepare, negotiate, execute, and administer contracts;

Collect and process rent, deposits, fees, invoices, and other payments;

Maintain accounting, trust-account, transaction, and property-management records;

Coordinate inspections, repairs, maintenance, and vendor services;

Communicate with owners, clients, applicants, tenants, occupants, vendors, and transaction participants;

Provide notices and respond to requests, questions, complaints, or emergencies;

Protect properties, individuals, accounts, systems, and business operations;

Detect or prevent fraud, identity theft, unauthorized access, or illegal activity;

Comply with real estate, property-management, landlord-tenant, fair-housing, tax, accounting, record-retention, and other legal obligations;

Establish, exercise, or defend legal claims;

Improve our website, services, communications, and business operations;

Measure website performance and understand how visitors use our website;

Send service-related and, when permitted, marketing communications; and

Perform other purposes disclosed when the information is collected or authorized by you.

We seek to collect only information reasonably necessary for legitimate business, contractual, safety, or legal purposes.

 

5. How We Disclose Personal Information

We may disclose personal information to the following categories of recipients when reasonably necessary:

A. Clients and transaction participants

This may include property owners, buyers, sellers, landlords, tenants, applicants, real estate professionals, escrow and title companies, lenders, attorneys, accountants, inspectors, appraisers, homeowners’ associations, and others involved in a transaction or property-management matter.

B. Screening and consumer-reporting providers

We may disclose applicant information to authorized tenant-screening, credit-reporting, identity-verification, income-verification, or background-screening providers.

Consumer-reporting agencies maintain their own privacy practices. Information obtained through a consumer report will be used and handled only for legally permissible purposes.

C. Property-service providers

We may disclose necessary information to maintenance providers, contractors, inspectors, cleaners, locksmiths, landscapers, utility providers, insurance professionals, emergency-service providers, and other persons performing property-related services.

We generally provide only the information reasonably necessary for the requested service.

D. Business and technology service providers

We may use companies that provide:

Website hosting;

Email and communication services;

Electronic signatures;

Cloud storage;

Property-management software;

Customer relationship management;

Accounting and bookkeeping;

Payment processing;

Document management;

Cybersecurity;

Data backup;

Analytics; and

Professional consulting.

These providers may process information on our behalf in connection with the services they provide.

E. Governmental, regulatory, and legal recipients

We may disclose information:

To comply with a subpoena, court order, warrant, legal process, or governmental request;

To comply with licensing, tax, housing, or regulatory requirements;

To protect the rights, property, safety, and security of MTPproperties, Inc. or another person;

To investigate suspected fraud, unlawful conduct, or violations of an agreement; or

To establish, exercise, or defend a legal claim.

F. Business transfers

Information may be disclosed as part of an actual or proposed merger, acquisition, financing, reorganization, sale of assets, transfer of management responsibilities, or similar business transaction, subject to applicable legal requirements.

6. Sale of Personal Information and Targeted Advertising

MTPproperties, Inc. does not sell rental applications, tenant records, client records, financial information, or transaction information for monetary payment.

We do not use rental application information, tenant information, or confidential client information for targeted advertising.

Some website analytics, social-media, or advertising technologies can involve disclosures that may be treated as a “sale,” “sharing,” or targeted advertising under certain state privacy laws, even when no money is exchanged.

Where applicable, you may opt out of the sale or sharing of personal information, targeted advertising, or qualifying profiling by contacting us as described in Section 13.

Where required by law, we will recognize qualifying browser-based opt-out preference signals, such as Global Privacy Control.

7. Cookies and Similar Technologies

Our website and service providers may use cookies, pixels, tags, local storage, and similar technologies to:

Operate and secure the website;

Remember preferences;

Understand website usage;

Diagnose technical problems;

Measure website traffic and performance; and

Evaluate or improve advertising and communications.

You may be able to control cookies through your browser settings. Blocking certain cookies may affect website functionality.

When required, we will provide additional cookie controls or obtain consent before using nonessential cookies.

8. Email, Telephone, and Text Communications

When you provide an email address or telephone number, we may use it for communications relating to inquiries, appointments, showings, applications, transactions, property management, maintenance, payments, notices, emergencies, and services you requested.

With appropriate consent, we may also send marketing communications. You may unsubscribe from marketing emails by using the unsubscribe method contained in the message or by contacting us.

You may request that optional text messages stop by replying STOP. Stopping optional marketing messages will not prevent legally permitted or necessary communications regarding an active transaction, tenancy, contract, maintenance matter, emergency, or other service relationship.

Mobile telephone numbers, text-message opt-in information, and text-message consent will not be sold or disclosed to third parties for their independent marketing purposes. We may provide this information to communications service providers solely to deliver and administer our messages.

Message and data rates may apply.

9. Data Retention

We retain personal information only for as long as reasonably necessary to:

Provide services;

Administer transactions, tenancies, contracts, and property-management relationships;

Fulfill the purposes described in this policy;

Satisfy real estate licensing and record-retention requirements;

Maintain accounting, tax, trust-account, and business records;

Resolve disputes;

Enforce agreements;

Prevent fraud or misuse; and

Comply with applicable law.

Retention periods vary according to the type of information, the relationship involved, legal requirements, and legitimate business needs.

Information may remain temporarily in secure backup systems after deletion from active systems.

10. Information Security

MTPproperties, Inc. uses reasonable administrative, technical, and physical safeguards appropriate to the nature of the information maintained. These measures may include:

Access restrictions;

Password protection and multifactor authentication;

Encryption where appropriate;

Secure document-storage and disposal procedures;

Vendor-management measures;

Data backups;

Software and security updates; and

Limiting access to persons with a legitimate business need.

No internet transmission, email system, electronic storage system, or security measure can be guaranteed to be completely secure. You should not send Social Security numbers, financial-account credentials, or similarly sensitive information through ordinary, unencrypted email or text message unless specifically instructed to use a secure method.

11. Third-Party Websites, Portals, and Services

Our website or communications may contain links to third-party websites, listings, payment systems, application portals, tenant portals, electronic-signature services, social-media platforms, or other services.

A third party’s collection and use of information is governed by that party’s privacy policy and terms, not this Privacy Policy. We encourage you to review those policies before submitting information.

12. Privacy Rights

Depending on where you reside and whether a particular privacy law applies to MTPproperties, Inc., you may have the right to:

Confirm whether we process your personal information;

Obtain access to personal information maintained about you;

Obtain a copy of certain personal information in a portable format;

Correct inaccurate personal information;

Request deletion of certain personal information;

Obtain information concerning categories of third parties that receive personal information;

Opt out of the sale of personal information;

Opt out of targeted advertising;

Opt out of certain profiling that produces legal or similarly significant effects;

Withdraw consent when processing is based on consent; and

Appeal the denial of a privacy request.

These rights are subject to exceptions and limitations under applicable law. For example, we may retain information necessary to complete a transaction, comply with legal and licensing requirements, maintain required records, protect against fraud, enforce an agreement, or establish or defend legal claims.

We will not unlawfully discriminate against you for exercising an applicable privacy right.

13. Submitting a Privacy Request

To submit a privacy request, contact:

MTPproperties, Inc.
Attention: Privacy Request
Email: Mike@MTPproperties.com
Telephone: 971-708-8994
Website: www.MTPproperties.com

Please include:

Your full name;

Your preferred contact information;

Your relationship with MTPproperties, Inc.; and

A clear description of your request.

To protect personal information, we may take reasonable steps to verify your identity and authority before completing a request. Do not send a Social Security number, complete financial-account number, or copy of identification through ordinary email unless we provide a secure method.

An authorized agent may submit an opt-out request where permitted by law. We may request information reasonably necessary to verify the agent’s authority.

If we deny a request, you may appeal by emailing Mike@MTPproperties.com with the subject line Privacy Appeal and explaining why you believe the decision should be reconsidered.

14. Children’s Privacy

Our website and services are not directed toward children under 13, and we do not knowingly collect personal information directly from children under 13 through the website.

Information about minor occupants may be collected from a parent, legal guardian, tenant, applicant, or property owner when reasonably necessary for housing, emergency-contact, occupancy, or legal purposes.

If you believe a child submitted personal information directly to us without appropriate authorization, contact us so that we can review and, where appropriate, delete it.

15. Fair Housing and Accommodation Information

MTPproperties, Inc. supports and complies with applicable fair-housing laws.

Information provided in connection with a reasonable accommodation or reasonable modification request will be used to evaluate, document, and administer that request and for other purposes permitted or required by law.

Such information will be disclosed only as reasonably necessary to appropriate parties, service providers, property owners, legal advisers, or governmental authorities.

16. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our business, technology, services, or legal obligations.

The revised policy will be posted with a new “Last Updated” date. When legally required, we will provide additional notice or obtain consent before materially changing how previously collected personal information is used.

17. Contact Us

Questions or concerns about this Privacy Policy or our privacy practices may be directed to:

MTPproperties, Inc.
Mahmood (Mike) TahanPesar, Oregon Principal Broker
Email: Mike@MTPproperties.com
Telephone: 971-708-8994
Website: www.MTPproperties.com